Document management is an area of use where file attachments for each row of smart sheets, structuring by indenting rows, proofreading functions, and version control functions are utilized.
Problems with the folder method
A normal document management systemFolder methodIsn't it common to be done in?This method is not suitable for managing related documents of a project.Because various documents are often thrown in disorderly.
Attach the file to a structured line
The sheet below is an example of managing the project to open the Hokkaido branch office.With smart seatsThe project is logically organized by row indentationAndAttach related documents for each line-by-line taskcan.
Structure lines by indentation
Take advantage of the ability to attach files to lines
In the example below, the file of the candidate site property is attached to the line related to the office and the examination of the business establishment candidate.
Utilizing the line comment function
A project member related to personnel who saw the attached file commented that it is necessary to select a business establishment in consideration of female employees.
Calibration function
Documents that require careful checking, such as external documents,Calibration functionIs convenient.Below is an example of proofreading a document for notification to business partners.Comments have been received from stakeholders indicating the location of the problem.also,version controlYou can easily find out which version by the function of.
Is it possible to lose track of which version is the latest for those that are frequently revised, such as company regulations?The version control function eliminates such problems.