Smartsheet allows you to add an unlimited number of free users in addition to licensed users for paid accounts.When an in-house system department or planning department considers the introduction of his Smartsheet, you may want to know how much you can do with a free user.This post is intended to help you get started with Smartsheet by explaining how much you can do with free users and others.
In addition, of SmartsheetFree trialThen, you can experience the same thing as a paid account such as a business account for XNUMX days.
Two types of users and non-users
Smartsheet has three types of users, and there are also ways for non-user collaboration.
Paid user (license user)
Licensed users are paid users and have the authority to create content such as Smartsheet sheets, reports, dashboards and forms.
For more information, select "Available for paid users" in the filter in the sheet below to confirm that only paid users can create and own sheets and templates.(Click to open the sheet.)
Free users (unlicensed users)
Unlicensed usersFree userEdit or browse content such as sheets created by licensed or paid users.
The big part of Smartsheet is paid users. Only users who have the authority to create this sheet etc. are required, and users who view and edit without creating sheets etc. can add unlimited free of charge.
On the upper sheetfilterIf you set-to "Free users are possible", you can confirm that a considerable range of things can be done by free users.
This is a great advantage in terms of price and cost.However, on the other hand, it is necessary to properly set the authority for free users and non-users described below when sharing.Otherwise, there will be a very serious security problem from the security point of view, which will lead to unintended information sharing.
Typical paid / free account combination
Therefore, as a typical usage method,Several accounts of licensed users in the companyPrepared, the leader of the user department including the system department makes a sheet, dashboard, etc., and this isFree users in the companyWill be edited and viewed.
In addition to thisFree users outside the companyFor example, we often add partner companies that are closely related to our company, such as partner vendors.
Both licensed and non-licensed users have a common login to use Smartsheet.All the actions such as editing and browsing performed by logging in are done by who and when.Activity log,Cell historyWill be recorded in.The fact that this Smartsheet records all user actions is one of the great points in terms of security.So to speak, it is virtually the same as having an actor stamp and a time stamp for every action.
Non-user
Non-users join the collaboration without logging in to Smartsheet.For example, inputting data in a form that does not log in, orUpdate requestParticipate in a collaboration by updating (editing) a specific column in a specific row on a specific sheet.
In addition, as a method of receiving information sharing and only browsing, for example, sheets and reportsReleaseThis allows non-users to share certain situations.
Smartsheet experience cornerThe content of is using this "public".When publishing, you can control access rights from viewing only to varieties possible.In addition, when publishing in an editable state, data that you do not want an unspecified number of users to change can be changed by locking it in units of rows or columns, or by linking from other sheets. I try not to be done.
Smartsheet price advantage
Even such a large organization can collaborate with many free users and non-users inside and outside the company with a certain number of paid accounts.With other services, the usage fee increases proportionally according to the number of users, which is a considerable burden in cases where there are many people participating in collaboration, but with Smartsheet, only the account of the person who makes the sheet etc. There is a price advantage because you only have to prepare it.